Choosing The Right Material for Your Promotional Bags

You’ve decided to use a bag for life as part of your marketing campaign but what type of fabric should you choose? There’s a lot of choice so which fabric will suit your design, branding and budget? (Published July | Updated July )

Yuanlong Packaging contains other products and information you need, so please check it out.

If your business has decided to use a promotional bag as part of a marketing campaign to promote an event, service or product, then the next decision is deciding what fabric to use. There are many choices of reusable bag material including Laminated Woven PP, Non-woven PP, rPET and Nylon. Your final choice will depend on your budget, target market and marketing goals.

There are 4 key areas to consider when choosing a reusable material for your bespoke promotional bags.

Three Key Factors to Choosing a Material for Promo Bags

1. Function and Purpose

When planning a promo bag, there are several questions to ask yourself to help you get the right bag style for your business.

Who is going to use the bag? Think about your target market and what is practical for them.

Where/how will the bag be used? Do you need an event bag or a branded shopping bag? You may need a specific bag style like a cake bag, bottle bag or a large heavy-duty bag?

Does it need to be waterproof? If so, you need a laminated style made from Woven PP, Non-woven PP or Heat-Sealed NWPP (30-40% cheaper than standard NWPP for large wholesale orders).

What will it be used to hold? Documents and leaflets or bulkier goods like shopping? The heavier the item, the stronger your reusable bags need to be.

How many bags do you need? Your order requirements will affect the material chosen. Our MOQ is 500 units for Nylon and Non-woven PP bags - ideal for those with lower budgets and/or print runs. 1,000 units is the MOQ for laminated Woven PP bags, whilst heat-sealed bags have a minimum order of 10,000 units.

Do you want recycled materials? We stock two types of recycled fabric - 100% Recycled PET Bags are made from recycled plastic bottles and have an MOQ of 1,000 units. Laminated bags made from 70% recycled rice sacks have a minimum order of units.

The answers to these questions will influence the bag style and material you choose. For example, if you require a branded tote bag, it tends to be made from non-woven PP. Tote bags are also available in a metallic style, heat-sealed for big, bulk orders, or laminated for extra shine.

If you want a laminated heavy-duty bag, it will be made from Woven PP.

And if you only need 500 bags, then Non-woven PP or Nylon are the choices available to you.

2. Price

Price may be the key factor for your business. We all have marketing budgets we need to stick to so your budget may determine the final material choice

Our most economical reusable bag materials are:

1. Non-woven PP

2. Nylon

3. Heat-Sealed NWPP (the cheapest by unit cost, but has a high MOQ)

3. Print & Design

If you already have a design in mind for your bag, it will influence the print method you can use and the type of material (as certain print methods work better with different types of material).

Silk screen printing: Used for non-woven PP, rPET and cotton tote bags. The most intricate designs can be reproduced in perfect detail in single print colours.

Heat transfer: For a photo quality finish use a heat transfer. A tattoo or a decal is created and bonded onto the bag with the use of heat. This method can be used for non-woven bags, cotton bags, or rPET.

Full-Colour Process: Best for laminated woven bags. It is suited to graphic and digitally created artwork where 100% print coverage is desired. It will guarantee a contemporary and vibrant bag with no limit to creativity.

Learn more: Print techniques for reusable bags explained

Struggling to make a lasting impression at trade shows? Worried your brand gets overlooked? The right promotional bag can turn attendees into walking billboards for your business.

The best bag type for trade show marketing is often the non-woven tote bag. It offers an unbeatable combination of cost-effectiveness, durability, ample customization space, and eco-friendly appeal, making it a practical and visible choice for brands aiming to maximize their impact at events.

Choosing the perfect bag for your next trade show can feel overwhelming with so many options out there. You want something that attendees will actually use, that showcases your brand brilliantly, and that doesn’t break the bank. Let’s explore why non-woven bags consistently come out on top and how you can leverage them for maximum marketing success. I’ve seen firsthand how these bags can transform a company’s presence on the exhibition floor.

Why are non-woven tote bags the best trade show bags?

Want a trade show giveaway that’s both effective and budget-friendly? Concerned about items that get discarded immediately? Non-woven tote bags offer a solution that attendees appreciate and reuse.

Non-woven tote bags are favored for trade shows because they are inexpensive to produce in bulk, lightweight yet strong, and offer large imprint areas for branding. Their reusability extends your brand’s visibility long after the event, providing excellent return on investment.

The Unbeatable Advantages of Non-Woven Totes

When I work with businesses planning for trade shows, non-woven tote bags are almost always part of the conversation, and for good reason. Their popularity isn’t just a trend; it’s rooted in practical benefits that directly address the needs of both exhibitors and attendees.

First, let’s talk about cost-effectiveness. For most companies, especially small to medium-sized ones, budget is a major consideration. Non-woven bags can typically be sourced for $1 to $3 per unit when buying in bulk, sometimes even less depending on the complexity of the design and quantity. This affordability allows you to reach a larger number of attendees without overspending. I’ve seen clients achieve fantastic brand exposure by distributing thousands of these bags at major events.

Next is their eco-friendlier profile. Many non-woven bags are made from polypropylene, a type of plastic that can be recycled. Some are even made from recycled materials themselves. In an era where sustainability is increasingly important to consumers, offering a reusable bag positions your brand as environmentally conscious. This resonates well, especially compared to single-use plastic bags. It’s a small touch that can significantly enhance your brand image. Attendees often tell me they appreciate receiving something they can use again and again, reducing their own plastic consumption.

Then there’s durability and reusability. These bags are surprisingly strong for how lightweight they are. They can easily hold brochures, product samples, water bottles, and other giveaways collected at a show. Because they are durable, attendees are likely to reuse them for shopping, carrying gym clothes, or other everyday activities. Studies have shown that promotional bags are kept for an average of 11 months, offering prolonged exposure for your brand. Each time someone uses your bag, it’s like a mini-advertisement.

Are you interested in learning more about Custom Laminated Bags? Contact us today to secure an expert consultation!

Finally, the versatility in customization is a huge plus. You can get them in almost any color, style, and size. The large, flat surface area is perfect for printing vibrant logos, slogans, and contact information. Laminated options can offer a glossier finish and added water resistance, making your design pop even more.

Feature Benefit for Trade Shows My Observation Cost-Effective Allows for mass distribution within budget. Clients consistently report high ROI. Eco-Friendlier Enhances brand image with conscious consumers. Attendees often comment positively on reusable options. Durable & Reusable Provides long-lasting brand exposure post-event. I see these bags being used months, even years, after an event. Highly Customizable Offers excellent brand visibility and recall. Bright, bold designs really stand out on the show floor.

These factors combined make non-woven tote bags a powerful tool in your trade show marketing arsenal. They are not just a giveaway; they are an investment in continued brand visibility.

What size of trade show bag is most practical for attendees?

Are your trade show bags too small, or so big they’re cumbersome? Finding that perfect balance can be tricky. You want attendees to actually use your bag throughout the event.

The most practical size for a trade show bag is typically around 35cm wide x 40cm high x 10cm deep (approximately 14" W x 16" H x 4" D). This size is large enough to hold materials without being bulky.

Finding the Sweet Spot for Bag Dimensions

Choosing the right bag size is more crucial than many businesses realize. It directly impacts the attendee’s experience and willingness to carry your branded bag. I’ve seen countless bags discarded or stuffed into larger, more convenient ones simply because they weren’t practical.

The standard vertical style, often around 35cm (width) x 40cm (height) x 10cm (gusset), is a popular choice for a reason. This dimension is large enough to comfortably hold A4-sized brochures, notebooks, a water bottle, and various smaller swag items without items getting lost or crushed. The 10cm gusset is key, as it significantly increases the carrying capacity and allows the bag to stand on its own more easily. Without a gusset, bags tend to be flatter and less accommodating.

Here’s why this size range works so well:

1. Capacity: It can hold a good amount of materials. Attendees often collect a lot of literature and samples, so a bag that can handle this volume is appreciated. A bottom gusset can improve carrying capacity by up to 40%.
2. Comfort: It’s not overwhelmingly large. A bag that’s too big can be awkward to carry, especially in crowded exhibition halls. It might bump into people or displays, and if it’s too wide, it can be uncomfortable to carry at one’s side. The 35x40cm dimension usually allows for comfortable carrying by hand or over the shoulder, even with shorter handles.
3. Weight Distribution: This size helps maintain a balanced load. If a bag is excessively large and only partially filled, items can shift around, leading to uneven weight distribution and discomfort on the shoulder or in the hand.

While the 35x40x10 cm is a great all-rounder, another increasingly popular option I’ve noticed is the larger horizontal non-woven shoulder tote, it’s around 40cm (width) x 35cm (height) x 10cm (gusset) with longer shoulder straps (e.g., 105cm). This "landscape" orientation can make it easier to access contents and often provides an even larger print area for branding. The longer straps are a definite plus for carrying comfort throughout a long day.

Consider what attendees will be collecting:

• Mostly flat items (brochures, flyers): The standard 35x40cm is perfect.
• Bulkier samples or multiple small items: A deeper gusset (12-15cm) or the slightly larger horizontal bag might be better.

I always advise clients to think about the "user journey" at the event. Will attendees be carrying it all day? Will they have other bags? The goal is for your bag to be the primary one they use.

Aspect Standard Vertical (35x40x10cm) Large Horizontal (40x35x10cm with long straps) Primary Use General purpose, good for documents & small items Heavier loads, easier access, high visibility Comfort Good for hand/short shoulder carry Excellent for extended shoulder carry Branding Area Ample Often larger, more prominent Attendee Profile Good for most events Events with more giveaways, comfort-focused

Ultimately, the most practical size is one that attendees will find useful not just during the event, but afterwards too. This extends the life of your marketing message.

How to customize non-woven bags for brand visibility at events?

Worried your branded bags will blend into a sea of sameness at events? Want your logo to truly pop and grab attention? Effective customization is key to standing out.

Maximize brand visibility by choosing vibrant bag colors, using large, bold logo printing, and including a clear call to action or tagline. Consider two-tone designs or laminated finishes for an extra visual punch that gets noticed.

Making Your Brand Unforgettable on a Bag

A promotional tote bag at a trade show is essentially a mobile billboard. The more eye-catching and appealing it is, the more impressions your brand will make. I’ve seen some incredibly creative customizations turn simple bags into powerful marketing tools. Here’s how you can achieve that:

1. Color Psychology & Contrast:

   • Bag Color: Choose a color that aligns with your brand identity but also stands out. Bright colors like red, royal blue, lime green, or orange can be very effective in a crowded hall. If your brand colors are more subdued, consider using them for the logo on a contrasting, lighter-colored bag. For instance, a white or natural non-woven bag can make a darker logo really pop.
   • Ink Color: Ensure high contrast between the bag color and the ink color for your logo and text. A dark logo on a dark bag, or a light logo on a light bag, will have poor visibility. I always recommend getting a digital mock-up, and if possible, a physical sample to check color vibrancy and contrast.

2. Logo Size & Placement:

   • Go Big (Strategically): The imprint area on non-woven bags is typically generous (e.g., 8"x10" or larger). Use this space wisely. A larger logo is generally more visible from a distance.
   • Placement: Center placement is common, but consider if an off-center or wrap-around design might be more unique. Printing on both sides of the bag doubles your visibility. Some clients even print a different message or design on each side. Don’t forget the gussets – they can be printed too, offering extra branding real estate, especially when the bag is full.

3. Essential Information & Messaging:

   • Beyond the Logo: Include your company name, website, and perhaps a short, memorable tagline or your event-specific campaign message. Think about what you want people to remember or do. A QR code linking to your website or a special offer can also be very effective.
   • Clarity is Key: Use clear, easy-to-read fonts. Avoid overly complex designs or too much small text that becomes illegible from a few feet away.

4. Advanced Customization Options:

   • Lamination: As mentioned, laminated non-woven bags (either gloss or matte finish) offer a more premium look and feel. The lamination also protects the printing and makes the bag water-resistant. Full-color, photographic printing is often possible on laminated bags, which can be a game-changer for visual brands.
   • Two-Tone Designs: Using contrasting colors for the main bag body and the handles or side panels can create a very stylish and eye-catching effect.
   • Pockets & Closures: Adding features like an external pocket for water bottles or an internal pocket for valuables, or a simple Velcro or snap closure, can increase the perceived value and usability of the bag, encouraging longer-term use.
   • Handle Options: Varying handle length (short for hand-carry, long for shoulder-carry) or using different colored or textured handle material can also add a custom touch.

I always tell my clients, "Don’t just put your logo on a bag; design the bag to amplify your brand." Think about your target audience. What kind of design would appeal to them and make them proud to carry your bag? The goal is for your bag to be so well-designed and practical that attendees choose it over others.

How to find cheap non-woven shopper tote bag manufacturers?

Need affordable non-woven bags without sacrificing quality or ethics? Searching for "cheap" can be a minefield. You want value, not just the lowest price, from a reliable partner.

To find cost-effective non-woven bag manufacturers, research suppliers on B2B platforms, request quotes from multiple sources, and check reviews or a0sk for references. Prioritize clear communication and transparency regarding materials and production processes.

Sourcing Cost-Effective Non-Woven Bags Responsibly

Finding a manufacturer that offers "cheap" non-woven tote bags requires careful consideration. While cost is important, especially for large volume orders, it shouldn’t be the only factor. My experience in the industry has taught me that the cheapest option isn’t always the best value, and can sometimes lead to problems with quality, reliability, or ethical sourcing. The goal is to find cost-effective solutions that meet your quality standards.

Here’s a more structured approach I recommend to businesses:

1. Define Your Requirements Clearly:

   • Before you even start looking, know exactly what you need: quantity, size, material weight (e.g., 80 GSM, 100 GSM), printing specifications (number of colors, single or double-sided), lamination, handle type, delivery deadline, and budget per unit. The more detailed your specifications, the more accurate your quotes will be.

2. Utilize Online B2B Platforms:

   • Websites like Alibaba, Made-in-China.com, or Global Sources can be good starting points to find overseas manufacturers. For domestic or regional suppliers, industry-specific directories or even a targeted Google search can yield results.
   • Look for suppliers with good ratings, a substantial number of years in business, and relevant certifications (e.g., ISO for quality management, or social compliance audits like BSCI or Sedex).

3. Request Multiple Quotes (RFQs):

   • Don’t settle for the first price you see. Reach out to at least 3-5 different manufacturers with your detailed requirements. This will give you a better understanding of the market rate and help you identify any outliers (either too high or suspiciously low).
   • When comparing quotes, make sure you’re comparing apples to apples – check that all specifications, shipping terms (FOB, CIF, DDP), and payment terms are clearly stated.

4. Vet Potential Suppliers:

   • Ask for Samples: This is crucial. A physical sample will allow you to assess the material quality, print clarity, and overall construction before committing to a large order. You may have to pay for samples and shipping, but it’s a worthwhile investment.
   • Check Reviews and References: Look for online reviews or ask the manufacturer for references from past clients, preferably in your industry or country.
   • Communication: Pay attention to how responsive and clear the supplier is in their communications. Good communication is vital for a smooth production process. Misunderstandings due to language barriers or slow responses can lead to costly errors.
   • MOQ (Minimum Order Quantity): Ensure their MOQ aligns with your needs.

5. Consider Ethical Sourcing and Sustainability:

   • While looking for "cheap," remember my core philosophy at Avecobaggie: ethical and sustainable sourcing matters. Ask about their labor practices and environmental policies. Some suppliers offer bags made from recycled non-woven material (often called rPET non-woven). While it might sometimes be slightly more expensive, it reinforces a positive brand image.

Key Questions to Ask Potential Manufacturers:

Category Questions Why it’s Important Pricing – What is the unit price at my desired quantity?
– Are there setup fees for printing?
– What are your payment terms? Clarity on all costs avoids surprises. Quality – What GSM non-woven fabric do you use?
– Can I get a pre-production sample?
– What is your quality control process? Ensures the bags will meet your expectations. Lead Time – What is your production lead time?
– What is the shipping time to my location? Critical for meeting event deadlines. Ethics – Do you have any social compliance certifications?
– Can you provide details on your material sourcing? Aligns with responsible business practices.

Finding a "cheap" manufacturer is about finding the right balance between price, quality, reliability, and ethical practices. It takes a bit of homework, but establishing a good relationship with a cost-effective and trustworthy supplier is invaluable for your business.Like our business,at Avecobaggie,we always supply the best quality and price bags to our valued customers.

Conclusion

Ultimately, non-woven tote bags, especially in practical sizes with vibrant customization, offer the best value for trade show marketing. They effectively boost brand visibility and serve attendees well.

For more what is epe foaminformation, please contact us. We will provide professional answers.